Scanning the Benefits of Bar Code Technology

Use of bar coding technology has grown dramatically over the last several years … and for good reason.  Once a luxury available only to large companies with equally large IT budgets, widespread adoption of bar coding has lead to lowered costs and a wider range of choices and features available to small and medium-sized businesses.  Let’s explore why bar code technology is so important.

We All Make Mistakes … But Bar Codes Don’t
Essentially bar coding provides a fast, accurate, and automated way of collecting data and transferring that information to your Sage Accpac system.  Even the most tight-fisted operations manager can appreciate the benefits of eliminating manual keystrokes, reducing labor costs, and eliminating errors.  In fact while a bar code scanner can collect and   record data faster than a speeding bullet, the error rate is only about 1 in 3 million.

This level of accuracy can have far reaching affects.  Consider the example of a customer that receives an over shipment, under shipment, or just the wrong order due to a data entry error.  You’re now in a position where you incur additional shipping costs for the returned items as well as labor costs to process the return and re-process the correct order.  Not to mention the “soft” cost of a potentially      unhappy customer.  By all accounts, companies that have implemented bar code technology have significantly reduced or completely eliminated these situations.

It’s Not Just for the Warehouse
Perhaps nowhere else is bar code technology more beneficial than in the warehouse where personnel are picking inventory, shipping & receiving goods, and other activities that require frequent data collection and subsequent entry into Sage Accpac.
But the speed and accuracy of bar coding is not limited to the warehouse.  Manufacturers can implement bar coding on the shop floor where work-in-progress, materials, and labor are tracked by scanning a routing sheet with bar codes on them.  If you process payroll in-house, you can eliminate manual entry of payroll data by capturing time and attendance using bar codes on employee badges. Finally, bar coding your fixed assets can lead to better tracking and more accurate physical asset inventories which can lower your property taxes.

Soft Benefits are Important Too
In addition to some of the “hard” savings discussed above, the “soft” benefits of bar coding can help improve employee morale by automating boring jobs like repetitive data entry, improve customer service with up-to-date information on product availability, and improve efficiency.

One Size Does NOT Fit All
There are a variety of bar coding solutions for your Sage Accpac system with the right mix of features to meet your needs.  From the basic bar code reader attached to a computer that reads one item at a time to a deluxe warehouse management system with wireless handheld devices and   2-way communication with your accounting system, you get to choose how much automation and accuracy provides the right fit for your business.

Contact us to learn more about bar coding solutions for your Sage Accpac software.

Customizing Your Accpac Desktop
Did you know that Sage Accpac allows you to personalize your desktop?  That’s right, you can create new folders, add your favorite reports, hide rarely-used tasks, create links to Microsoft Word or Excel, and much more.  That means you have quick and easy   access to more of what you need most, and less of what you don’t.   Check with your System Administrator for instructions or contact us for assistance.

This entry was posted in August 2009, Newsletter and tagged , , , , , , , , , , . Bookmark the permalink.

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