Yes, actually. You are now what the Federal Government
classifies as a large agency and subject to FMLA (Family Medical Leave
Act). Noncompliance with FMLA will subject the organization to penalties
and possible exposure to additional legal liability. You’ve already had
to comply with COBRA (Consolidated Omnibus Budget Reconciliation Act),
possibly OSHA (Occupational Safety and Health Agency) and definitely EEOC
(Equal Employment Opportunity Commission) reporting.
Fortunately, HR Series Software makes basic compliance fairly simple.
For instance, the FMLA allows employees that have been employed 12 months
and worked 1250 hours to take up to 12 weeks off without losing their
job. This is a rolling 12 month period and the employee can take the leave
just about any way they want to,, including one day at a time. Tracking
this information manually is cumbersome and non-efficient, but Accpac
HR Series comes to the rescue by keeping track of who is eligible, how
many days they’ve taken and how many days they have left. (see http://www.dol.gov/esa/whd/fmla/ for more information).
As for COBRA, if you have over 20 employees and provide group health
insurance benefits, you are required to send a letter to each employee
when they become eligible for the benefit. The letter states that the
plan can be continued under COBRA if you terminate employment. When a
qualifying event occurs, such as an employee leaving, you must send a
letter explaining the employee’s rights under COBRA and how much the premiums
are. Sage Accpac HRMS Series provides templates of these letters and audit reports
to show compliance. (For more information, visit http://www.dol.gov/ebsa/faqs/faq_consumer_cobra.html).
What about OSHA? Tired of looking for the form every time there is a
work place accident? HR series version 6.5 has a built in OSHA tab that
collects information and prints out the 300 and 301 forms when ever needed.
How long does it take you to manually compile the information for the
EEO-1 report? HR Series can keep track of that as well, and print the
EEO-1 report at any time.
Tracking this information and timely reporting to regulating bodies will
save your organization substantial money. More important, it saves your
HR department time and allows them to focus on more critical issues. For
more information on the Sage Accpac HRMS business solution, please contact us
at firstname.lastname@example.org and will be happy to schedule your web demo.